DRW seeks an Office Assistant to work full-time, 35 hours per week in our Seattle Office, providing full agency support. An Office Assistant will have both primary and secondary (backup) duties. Work will be within our regular work week of 9:00 – 4:30, Monday to Friday. There may be occasional work on Saturdays or evenings to provide logistical support for meetings (negotiable). Due to the nature of our advocacy, calls can be intense and emotionally taxing. Once hired, Social Security Clearance will be sought for your role, which includes a full government background check.

People with disabilities, Black, Indigenous, and people of color, and those from other oppressed groups and all protected classes are strongly encouraged to apply. All employees are expected to participate in DRW’s race equity work. Disability Rights Washington looks forward to reviewing all applicants, including applicants who have concerns about how accepting this job could affect their eligibility for Medicaid or other programs.

Qualifications:

  • Experience with multi-line phones (Mitel is our current system) and customer service
  • Demonstrated data entry skills
  • Proven reliability in attendance
  • Demonstrated skills in the areas of word processing, file maintenance, project administration, time management, scheduling, inventories and purchasing
  • Demonstrated knowledge of general office procedures and use of these principles in the performance of duties
  • Motivated and proactive in seeking out work
  • Work with, and communicate well within a team
  • A commitment to civil rights and inclusive communities

Responsibilities:

Technical Assistance (Resource Advocacy) Support Duties

  • Maintain caller and visitor confidentiality
  • Provide timely mailing assistance to resource advocacy staff
  • Reply to general information requests with accurate information
  • Data Entry, Scanning, Copying
  • Research projects
  • Calendar Scheduling

Accounts Payable Related Data Entry

  • Data entry related to credit card purchases and invoice payments
  • Data entry related to staff expense reimbursements
  • Performs internal controls and segregation of accounting duty functions to the extent assigned

Main Reception Duties

  • Answers general phone inquiries using a professional and courteous manner
  • Assures the reception area and the phones area are always staffed
  • Directs phone inquiries to the appropriate staff members
  • Greets clients/suppliers/visitors to the organization in a professional and friendly manner
  • Maintains caller waiting and informational lists

Office Administration Duties

  • Ensures office equipment is in working order, maintains inventories of supplies
  • Assists the IT department with computer deployment
  • Codes and files materials according to the established procedures
  • Maintains mail, check, and copier logs
  • Prepares and sends outgoing faxes, mail, and courier parcels following current protocols
  • Logistical support for meetings
  • Travel booking and coordination
  • Responsible for general office upkeep (cleaning kitchen, loading dishwasher), watering of plants, etc.

General Requirements

  • Be an effective team member with excellent interpersonal skills
  • Excellent verbal and written communication skills
  • Effectively relate to people with all kinds of abilities
  • A commitment to civil rights and inclusive communities
  • Exercise initiative, ingenuity, and sound judgment
  • Ability to organize and manage time independently while working under pressure
  • Use Microsoft Word, Microsoft Excel, Microsoft Outlook, Acrobat Pro, Zoom, and Internet

Equal Opportunity Employer

DRW is an equal opportunity employer. This position has been and can be a starting point for advancement within the organization and a career in the disability justice field. We value a diverse workforce and an inclusive culture. DRW encourages applications from all qualified individuals, including individuals of all races, colors, religions, genders, sexual orientations, gender identities or expressions, ages, national origins, marital statuses, disabilities, and veteran status backgrounds.

About Us

DRW is a private nonprofit organization that advocates for the rights of people with disabilities across Washington. We are designated by the governor as the independent federally-mandated protection and advocacy system for Washington State. As such, DRW promotes, expands, and protects the human and civil rights of people with disabilities. For information about us, please visit: http://www.disabilityrightswa.org/.

To Apply

Please send a cover letter, resume, and three professional reference contacts via the online application below. Or via USPS to the attention of Jodi Rose at DRW, 315 Fifth Avenue South, Suite 850, Seattle, WA 98104.

We would like to fill this position as soon as possible. Submissions will be reviewed on a rolling basis. Submissions will be accepted until the position is filled.

Salary and Benefits

Salary: This non-exempt position is considered entry level for someone who has less than 1 year or no work experience in an equivalent position. The salary for this entry level position is $46,397. For purposes of illustration, a successful applicant with one year of equivalent work experience would start at $47,789 while a successful applicant with five years of equivalent work experience would start at $53,266.

DRW offers a generous benefits package including a 35 hour work week, employer paid Medical, Dental, and Vision Insurance, Long Term Disability and Life Insurance, Health and Dependent Care Spending Accounts, 401k with 5% employer contribution, Paid Parental Leave, Paid Holiday, Vacation, and Sick leave, Employee Assistance Program, Costco Membership, transit benefit, and more!

DRW & DDO Job Application

  • Drop files here or
    Accepted file types: pdf, doc, Max. file size: 8 MB.
      Upload your Cover Letter here. PDF or DOC files are accepted.
    • Drop files here or
      Accepted file types: pdf, doc, Max. file size: 8 MB.
        Upload your Resume here. PDF or DOC files are accepted.
      • Drop files here or
        Accepted file types: pdf, doc, jpg, Max. file size: 8 MB.
          Upload writing samples, professional references, or other requested documents depending on the application requirements. You may upload multiple files.
        • Please let us know where you found this job listing. Thank you.