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Seeking Full-Time Office Assistant in Seattle office of disability rights non-profit

Full-time, Non-exempt position

People with disabilities, Black, indigenous, and people of color, formerly institutionalized or incarcerated, and those from other oppressed groups and all protected classes are strongly encouraged to apply. Disability Rights Washington looks forward to reviewing all applicants, including applicants who have concerns about how accepting this job could affect their eligibility for Medicaid or other programs.

Disability Rights Washington seeks an Office Assistant to provide support to DRW generally half of the time, and to our Office of Development Disabilities Ombuds (DD Ombuds) program the other half of the time. This position will be will be based in our Seattle office. There is the opportunity for some remote work due to COVID but due to mailing needs there in-person work needed immediately. We adhere to all COVID guidelines and have very limited staff in the office currently.

Office Assistant Sought
DRW seeks an Office Assistant to work 35 hours per week in our Seattle Office.  Work will be within our regular work week of 9:00 – 4:30, Monday to Friday. There may be occasional work on Saturdays or evenings to provide logistical support for meetings (negotiable).  Due to the nature of our advocacy, calls can be intense and emotionally taxing.

Qualifications

  • Experience with multi-line phones and customer service
  • Demonstrated data entry skills
  • Demonstrated skills in the areas of word processing, file maintenance, project administration, time management, inventories and purchasing
  • Demonstrated knowledge of general office procedures and use of these principles in the performance of duties
  • Proven reliability in attendance
  • Motivated and proactive in seeking out work
  • A commitment to civil rights and inclusive communities

Responsibilities:

Technical Assistance Support Duties

  • Maintains caller and visitor confidentiality
  • Provides timely mailing assistance to resource advocacy staff
  • Replies to general information requests with accurate information
  • Does data entry
  • Research projects
  • Maintains publication inventory and tracks publications in database
  • Provides clerical and administrative support to staff

Accounts Payable Related Data Entry

  • Data entry related to credit card purchases and invoice payments
  • Data entry related to staff expense reimbursements
  • Performs internal controls and segregation of accounting duty functions to the extent assigned


Main Reception Duties

  • Answers general phone inquiries using a professional and courteous manner
  • Assures the reception area and the phones area are always staffed
  • Directs phone and email inquiries to the appropriate staff members
  • Forwards voicemail from the general mailbox to the appropriate staff member;
  • Greets clients/suppliers/visitors to the organization in a professional and friendly manner
  • Uses respectful language

Office Administration Duties

  • Ensures office equipment is in working order
  • Codes and files material according to the established procedures
  • Maintains mail, check and copier logs
  • Prepares and sends outgoing faxes, mail, and courier parcels
  • Logistical support for meetings
  • Travel booking and coordination
  • Responsible for general office upkeep (cleaning kitchen, loading dishwasher), watering of plants, etc.
  • Provides copying services
  • Use Microsoft Word, Microsoft Excel, Microsoft Outlook, Acrobat DC, and Internet

General Requirements

  • Be an effective team member with excellent interpersonal skills
  • Excellent verbal and written communications skills
  • Effectively relate to people with all kinds of abilities
  • A commitment to civil rights and inclusive communities
  • Exercise initiative, ingenuity, and sound judgment
  • Ability to organize and manage time independently while working under pressure

Equal Opportunity Employer
DRW values diversity of culture, disability and other life experiences, and is an equal opportunity employer by choice. We do not discriminate on the basis of sex, sexual orientation, gender identity or expression, age, national origin, religion, race, color, citizenship, veteran status, or disability. We endorse and support the intent of the Americans with Disabilities Act of 1990 (ADA) and are committed to providing reasonable accommodations to qualified individuals with disabilities who are applicants or employees who need accommodations.

About Us
DRW is a private nonprofit organization that advocates for the rights of people with disabilities across Washington. We are designated by the governor as the independent federally-mandated protection and advocacy system for Washington State. As such, DRW promotes, expands, and protects the human and civil rights of people with disabilities. For information about us, please visit: http://www.disabilityrightswa.org/.

To Apply
Please send a cover letter, resume, and three professional reference contacts via the online application. You must indicate which specific Office Assistant position you are applying for as we have 3 posted currently. Or to the attention of Jodi Rose at DRW, 315 Fifth Avenue South, Suite 850, Seattle, WA 98104 or at jodir@dr-wa.org.

We would like to fill this position as soon as possible. Submissions will be reviewed on a rolling basis. Submissions will be accepted until the position is filled.

Salary and Benefits

Standard work week is 35 hours. Salary range is $38,400 – 43,600 per year plus travel expenses, excellent benefits, and leave.

DRW & DDO Job Application

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